Bookkeeper

Position Overview

The Bookkeeper is a key contributing role that will oversee the organization’s finance record-keeping to ensure the business is able to make sound financial decisions effectively and efficiently. This includes the production of monthly financial reports, maintenance of an adequate system of accounting records, and management of a comprehensive set of controls, budgets, and forecasting designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP) and bookkeeping principles and procedures.

Duties & Responsibilities

RESPONSIBILITIES

• Develop a documented system of accounting policies and procedures
• Manage all outsourced functions
• Monitor the accounting operations of subsidiary entities, transaction-processing operations, and policies and procedures.
• Develop professionally by remaining aware of new state and federal regulations, participating in educational opportunities, and reading professional publications

TRANSACTIONS

• Ensure all accounts payable are paid timely and all reasonable discounts are taken on invoices
• Ensure accounts receivable are collected promptly
• Update, verify, and maintain financial records
• Process payroll in a timely manner
• Ensure monthly bank and credit card reconciliations are completed
• Ensure required debt payments (company credit cards, loans, or lines of credit) are paid on a timely basis
• Prepare bank deposits
• Develop and maintain an orderly accounting filing system (paper or digital)
• Maintain a system of controls over accounting transactions
• Work closely with owners, managers, and office team members

REPORTING

• Issue timely and complete financial statements
• Manage the production of the annual budget and forecasts
• Calculate variances from the budget and report significant issues to ownership
• Calculate and issue financial and operating metrics
• Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations
• Coordinate the preparation and compilation of year-end reporting, financial statements, and reconciliations for a certified public accountant (CPA) firm, for tax-return preparation
• Reconcile all balance-sheet accounts on a monthly basis
• Manage the company’s audit (if applicable) and tax preparation by coordinating with external professionals as necessary

Requirements

COMPETENCIES

• Solid GAAP and financial-reporting, technical skills
• Proficiency with QuickBooks or other accounting software, MS Office Suite, Adobe, Windows, DocuSign, Google Suite
• Working knowledge of taxation and corporate structures
• Proactive approach to problem-solving, and process improvement
• Ability to thrive in an environment of change and growth
• Process development
• Forecasting and Solid analysis skills
• Strong written and verbal communication skills
• Auditing, accounting, and corporate financing

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting and finance, or equivalent business experience
• Minimum 3 years of progressive experience in bookkeeping
• Experience working with multiple legal entities under legal umbrella
• Experience with financial-reporting requirements

Benefits & Perks

• Health Plan
• Dental Plan
• Vision Service Plan
• Paid Holidays
• Paid Time Off (Vacation, Sick Days, Personal Days)
• Technical Training Programs
• Incentive Compensation Programs

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer
• This position may require travel